5 Important tools for Subcontractors in 2024 

When it comes to subcontracting, you not only need to deal with work but also manage payments & paperwork, ensuring business growth and operations. Some tools cater to every need, whether it is complex and time-consuming tasks or dealing with tons of paperwork.

The right tools, like receipt makers, invoice designers, and task management software, can remove the pain of these complex tasks. 

With the right tools, you can focus more on doing a skilled job, grabbing more clients, and managing other key tasks to grow your business.

Now that you know why tools are important for your subcontractor business, here is a list of some of the best tools you need to grow.

  1. Moon Invoice

You don’t have time to design invoices every time and track every payment? No worries, Moon Invoice can help you create professional subcontractor invoices and customize those subcontractor invoice templates to collect faster payments.

It offers all the tools to design invoices, track your payments, and manage your finances using a single user-friendly platform. You can design the invoices as per your brand, needs, and requirements.

Moreover, you can automate invoice reminders and manage all your projects with a single dashboard. Give it a try to make sure to stay ahead of your competitors.


  • Bronze Plan- 5.47 USD/Month
  • Silver Plan- 6.83 USD/Month
  • Gold Plan– 10.25 USD/Month

Free Trial for 7 Days! No Credit Card Required. 

  1. ClickUp

ClickUp is a free project management system designed to help plan, track, and allocate projects. This cloud-based tool helps you with everything to manage and streamline your work and improve collaborations. 

It combines collaboration tools, project tracking, reporting, workflow creation, and document organization, making it an all-in-one platform. 

You can track and manage your projects and teams, create schedules, organize calendars, and communicate easily with them. The automation workflow builder can streamline work and save time to manage different tasks. 


  • Basic Plan: Free
  • Unlimited: $7 per member per month
  • Business: $12 per member per month
  • Enterprise: Contact Sales
  1. Archdesk

Stressed with so many things to handle and manage? Archdesk can help you track performance, create reports, and build processes to manage every task.

It offers a cloud-based solution, delivering a management solution adapted to your business needs. It streamlines your workflow from your sites’ administration tasks, accounting, project management, and programs.

Moreover, it helps automate repetitive tasks, organize data, reduce errors, and improve project & team management. 


  • Essential Plan: $790 annually
  • Professional Plan: Book a demo and ask for pricing
  • Enterprise Plan: Contact for a quote
  1. Monday.com

A versatile project management platform that helps you manage projects seamlessly with its customized workflow and features. The cloud-based software helps you streamline communication, manage projects, and ensure smooth accountability between teams. 

In addition, it offers timeline features to schedule projects, milestones, and deadlines. It has the capability to integrate with third-party tools and apps for seamless sync of data across them. 

It streamlines project workflows by organizing tasks and assigning them to team members. With an in-built AI assistant, you can automate repetitive tasks and customize workflows to save time and reduce the chances of errors.


  • Free plan: Free forever
  • Basic Plan: $ 9 per seat per month
  • Standard Plan: $12 per seat per month
  • Pro Plan: $19 per seat per month
  • Enterprise: Contact Sales
  1. Procore

A cloud-based management software specially designed for the construction industry helps you manage construction projects, resources, and finances in one place.

The all-in-one construction management solution helps to manage various aspects, like invoicing, task scheduling, document management, and time tracking. 

You can easily assign tasks to your team members, display project tasks in calendar view, enable managers to edit record updates in real-time and improve project efficiency by streamlining the projects. 


Reach out for a quote

Things to Ensure Before Picking the Right Management Tool

Before choosing the right tool to ease your management work, let’s dive into what you need to focus on before picking up the one.

  1. Easy to Use

You’ll want to pick the one that is easy to use and understand, ensuring smooth operations and managing your projects, finances, and teamwork.

Make sure to look for an easy user interface, simple setup, and user-friendly navigation to meet your needs and save the time needed for learning.

Moreover, ensure the tool offers customizable features that allow you to access the required information and enhance efficiency easily.

  1. Automated Invoicing

Invoicing helps you get paid faster for your work and makes your operation run smoothly. While picking up the management software, ensure it enables you to design customized receipts by the best receipt makers and invoices to send your customers directly.

In addition, look for features like sending recurring invoices, multiple payment options, and seamless integration with your invoice tools. 

Moreover, it must also ensure tracking and reporting of transactions and invoices, reduce late payments, and streamline your invoice processes.

  1. Reporting and Analytics

Comprehensive reporting and analytics are crucial for the growth of your gym business. It helps you analyze performance and trends and make informed decisions by seeing those numbers. 

The management software should offer a value-driven wide range of reports and analytic features that help you analyze overall business performance.

Further, it should allow you to generate customized reports and visual data and gain insights to improve your gym’s operations. Reports such as revenue, staff attendance, members’ performance, financial data, and customized ones can help you make the right decision to grow. 

  1. Third-Party Integrations

Seamless integration with your existing systems, such as payment processes, receipt maker, member portal, and other tools, makes your operations smoother.

Ensure the gym management software you choose is easy and robust to integration capabilities. It should be compatible with your preferred tools, software, and third-party applications. 

Further, look for management software that offers API access, allowing you to integrate with tools based on your specific needs. Ensure the data can be easily synced and real-time updates between the management system and other tools. 

Prioritize seamless integration to improve work efficiency and enhance overall operations.

5. Streamlines Operations

Make sure the software helps you do complex tasks in an easier way. It should offer easy scheduling tools, booking links, automated reminders, performance analytics, staff management, payment options, and a receipt maker to bill your customers easily.

The software should have reporting and analytic tools to provide insights about your business growth, finances, revenue and track performances.

Further, my handling the daily tasks of scheduling appointments, answering FAQs, and sharing relevant information can save your staff time to attend every call instead of focusing on in-person services.

Wrapping Up

Now that you know some of the best subcontractor management tools and software, it can help you grow your business and your finances smoothly.

Picking the right subcontractor management tool can help you design invoices, streamline operations, and improve customer experience with enhanced team management. 

Leave a Reply

Your email address will not be published. Required fields are marked *